3 Simple Ways to Organize Your Mailbox

 In Email


Managing your email inbox is a constant task with no end. Without a constant routine, this appliance can hinder your communication. Whether it’s referencing a previous conversation months ago or the meeting invite sent out at 9a.m. Here are a few ideas you can utilize in Outlook to help keep it organized.

Subfolders

This is one that requires more manual setup than the rest of the tips mentioned. It helps structure your email notifications or conversations in topics you consistently deal with. This does require a good foundation otherwise this could backfire. An easy trick would be to create a rule to where a certain email sends to a subfolder you create so you don’t have to manually organize it.

Conversation Mode

Typical inbox structure is the older emails will settle at the bottom and the responses will be placed at the top. This structure falls apart when the conversation is long and lasts quite a while. Having to backtrack to the original emails isn’t ideal. With the conversations feature enabled, it keeps the whole conversation together based on subject title. If someone responds to the email thread, it brings the whole thread to the top of the inbox with a drop down in the event you need to see the whole conversation.

Focused Inbox

This feature learns to keep important, and relevant emails in your sight by keeping it in your Focused tab of your inbox. All the while, it has another tab called Other to help de-clutter the inbox of spam, marketing, advertisement emails you can always look at or follow up later. You can move emails over between the two tabs and the feature will recognize this for future emails from that sender to cater to your importance of messages

Tasks

Part of inbox management is knowing what is a task and what is just a quick response. If a task you need to work on comes into your inbox, you can simply click and drag the email to the Tasks tab in Outlook and it will a Task. This will help organize yourself on what is priority on your to-do list. This feature is also a native to Outlook versus installing a third-party application for task management

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