M365 and How it Can Improve Efficiency for Your Business

 In Microsoft, Office 365

Unlike the previous versions of Microsoft Office, Microsoft Office 365 is a subscription service by the tech giant. Now, you’re probably wondering why you’d want to pay for something such as M365 on an ongoing basis. The simple answer is consistency, and businesses have used this subscription to enhance their operations and speed up precision and speed of delivery.

What is Office 365?

Before Microsoft Office 365, you could purchase office for a few hundred dollars depending on the version you wanted. This would then come with your computer, and then you wouldn’t have to think about it after that.

In most PCs, the refresh cycle tends to be around 3 to 4 years long before users purchase their next computer. In the last several years, many companies have started to switch to a subscription model when selling software. If you look at Adobe and Photoshop, you cannot just simply purchase Photoshop outright anymore; you have to purchase a subscription.

As part of the subscription, you will always get the best version and updates each year. For a long time, Microsoft used to sell box software at first, but with M365, this has changed. The best way to describe office 365 would be a subscription of applications that you can use for efficient workflow.

You can install all the traditional applications on your computer. For instance, you can install Word, PowerPoint, Publisher, and Access. Not only do you have the ability to install them on your PC, but you can also install them on your tablet or phone. Another great thing about it is that anytime you come across any updates, you will get access to all of them.

Differences between Office 365 and Microsoft 365

Many people confuse Office 365 and Microsoft 365 and use these two terms interchangeably. Office 365 is Microsoft’s core suite of products, which includes Microsoft Exchange, SharePoint, and OneDrive, along with a few others. With office 365, you can also license the desktop programs, which include Word, Outlook, Excel, and more. All of this can be licensed through Office 365.

365 is a very diverse service. From allowing you to create an email account to offering an entire suite of products for storage collaboration, communication, and multiple other applications, 365 does it all. It includes office 365 and adds in things like data compliance, management, and more.

All of these features get packaged into Microsoft 365, and the easiest way to explain this is when you are talking to someone about replacing a server. If you already have a server in your office and you want to start transitioning to the cloud, then office 365 will be ideal for you. This is because it offers Exchange for your email, OneDrive for documentation, SharePoint for your shared documents, Teams for team-based communication, and much more.

If you want to ditch your local server, then Microsoft 365 is what you should be looking at because it includes features and integrations that allow users to log into cloud-based solutions. It also helps you control group policies that you make through Microsoft 365 systems. Overall, office 365 is for all of your applications, and Microsoft 365 is for the entire length of your business.

It will offer features and integrations through which your enterprise can function efficiently and smoothly, as well as get rid of your local server. It also includes a Windows license, so if you are trying to get away from Windows 7 and trying to get onto windows 10, then the Microsoft 365 license will include a Windows license to upgrade your computer.

New Features of 365

One example of the interesting new features includes dark mode. This changes the background and makes it dark, which helps your eyes relax. In Microsoft PowerPoint, you can now create animated gifs and save them to use later. When you start using Excel, it’s much easier to take data from a PDF file and put it in a spreadsheet.

There are also wide selections of data types that allow you to easily import data related to any category. These are just some of the recent examples of new features. Keep in mind, however, that any time new features come out, you can access them with a Microsoft 365 subscription.

One Drive

With 365 subscriptions, you also get access to Microsoft OneDrive, which allows you to store files in the cloud. In this, you get incredible options for storage, and with more storage, you have better working capacity. It also allows businesses to access important files from any location, which improves productivity when working remotely. It’s also a good way to share data and files with others if you want to work together with people.

You can either share a folder or an individual file with people. If you click on the folder or an individual file, you can share either of them easily. Along with all of that, you also get a personal vault option, which is where you can store confidential data such as your passport photo or your social security card. To be able to access this folder on OneDrive, users will need to go through two-factor authentication.


Skype was one of the most popular messaging applications before new communication apps came along. When you’re part of the M365 subscription, this application will easily improve communication between workers of an organization. It allows you to ensure rapid communication, which helps boost productivity.

Get Equipped with M365 Integrations Today

Prescient Solutions can easily help you navigate different 365 applications and programs. There are multiple different applications available, which means that you can pick one that is tailored to your needs. At Prescient, we have technical expertise and experience to assess your enterprise network and guide you on how to use your M365 subscription model to get the most value for the price you pay.

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